The following are the minimum organisational requirements for a MARC WA club run:
- Runs must be advertised to the membership by:
- Being listed in the Events section of the club newsletter (having been approved by the Events coordinator – as all events in the calendar are), or
- (in exceptional circumstances) an email to all members. In this case, approval for the run should be obtained by sending an email to both the Secretary and President and receiving written approval from at least one of them. An explanation as to why it was not possible to get an event notification in the previous newsletter should be included in the email. The email approving the run shall then be sent to the Events Coordinator for information.
- The run must include at least one pre-arranged gathering. The agenda for the rest of the run can be left flexible.
- Expressions of interest are to be requested to determine which members are planning to participate, and an organiser must be nominated for club members to contact.
- Participants can return to their place of residence on a day of their choosing and by a route of their choice.
- A minimum of one MARC WA member and their concessionally registered (Code 404 or C4C) car must participate in the event (breakdowns not-withstanding).