Hopefully the information on this page will remove some of the unknowns about how to organise a club run, and encourage members to have a go and create one themselves.

Destination

The destination is the most important thing about the run – find a good destination and the job is 80% done.

Look under “Run Sheets” on the club website for run sheets for previous runs for ideas.

What needs to be looked for in a destination:

• Plenty of close-by parking on a Sunday lunchtime (which means popular places are often not appropriate). Parking close-by means we can see people who appear interested and talk to them about Model A’s – as well as keep a general eye on the cars.
• Shelter for lunch and a meeting. In summer, this is usually just a big tree.  Winter with the threat of rain is trickier.
• Toilets
• Club will potentially pay $100-ish for hall hire (typically might be used in winter when it might be raining)
• Might not have to have a meeting (some very popular runs in the past have been to country pubs for lunch – if we had a room all to ourselves, we might be able to have a meeting as well!)

Meeting Place

• • Toilets
  • Plenty of parking
  • Don’t need to have a starting place with a route to be followed – can be just a “destination run” (like our traditional January & February meets)

Planning the route

• • • Usually good to drive the route yourself (not just rely on Google for directions!)
    • When you’re thinking about the timing, remember Model A’s are constrained in their speed
    • Try to avoid:
      • very busy roads
      • right hand turns on busy roads where cars might get held up and break up the group
      • too many traffic lights as they break-up the group (some lights are unavoidable)
      • too much “twisting & turning” as it can get tiring quickly in a Model A
    • Try to:
      • Find places where you (the leader) can pull over and let the cars re-group every now and then

Information for Members

• It is a good idea to make it clear when we are to leave – eg “Meet at 8:30 for a 9am departure”
• The destination is often publicised but doesn’t have to be. If it is publicised, it does give the opportunity for members who might live on the outskirts of Perth the chance to get to the destination even though it might be too far for them to do the whole run.
• If it is more than just a suburban run, maybe let people know how far it is so they can make sure they have enough fuel
• Have a stack of printed “run sheets” to hand-out to navigators at the start of the run. Remember that there are often cars with only the driver, who will be relying on following someone else.
• On the run sheet, it is a good idea to give a distance before the next corner the cars are to take (it should really be in miles, but km is ok)

Raffle Prizes

• The organiser of the run is expected to provide the prizes for the raffle. This is not meant to be a burden.  Prizes are usually wrapped (where practical) to make it a bit of a lucky dip.
  • Half-a-dozen prizes is all that is needed
  • Suggested that no more than about $20 total should be spent on prizes

Some prize suggestions:

• Wine
• Fruit and vegetables from your garden
• Something new that you will never use, but someone else might
• An occasional “joke present”
• Home-made handicraft/cooking etc.

Newsletter Write-up

The newsletter editor really appreciates it if the run organiser can write a couple of paragraphs about the run (that will be edited as required – so don’t be nervous about your writing ability!)  The editor usually tries to take photos that can be used in the newsletter item.